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Sponsor and Exhibitor Manual

Welcome to Aventedge’s HR Leaders Symposium New Zealand!

We would like to take this opportunity to welcome you as a valued Sponsor in HR Leaders Symposium New Zealand, which will be held on 24 and 25 March 2025 in Auckland.

By supporting HR Leaders Symposium New Zealand, you are electing to benefit from the memorable and rewarding experience that distinguishes an Aventedge event. Your involvement in this event will offer your organisation many opportunities and benefits, which are highlighted on the contract signed with Aventedge.

It is our goal that your overall experience is a successful one, so please read each section of this manual thoroughly to know all the essential information and deadlines.

To ensure that all your needs are met to your satisfaction, you will receive a dedicated and responsive service from one point-person to help with your needs throughout the event. Contact details are provided within this manual; please reach out if you need any assistance.

Note: Please refer to your contract for the list of your sponsorship package inclusions.

Key Contacts

CUSTOMER SUCCESS – MAIN POINT OF CONTACT

Queenie Zhang

Customer Success & Events Manager

Email: queenie.zhang@aventedge.com

Tel: +61 452 621 368

PRODUCTION - PROGRAMME

Annabelle Thorpe
Senior Conference Producer
Email: brianna.avnell@aventedge.com

Tel: +61 2 9188 8988

OPERATIONS AND LOGISTICS
Morgan Jackson
Events Coordinator
Email: morgan.jackson@aventedge.com

SPONSORSHIP

Rajat Gehlot

Partnerships Manager

Email: rajat.gehlot@aventedge.com

Tel: +61 2 8378 4342

MARKETING

Courtney Harty
Marketing Specialist
Email: courtney.harty@Aventedge.com

Venue and Accomodation

VENUE
Cordis, Auckland
Address: 83 Symonds Street, Grafton, Auckland 1010
Conference Room: The Great Room 4

DATE(S)
Monday and Tuesday, 24 and 25 March 2025

ACCOMMODATION
We’re excited to offer a special discounted accommodation rate at Cordis Auckland for attendees of the upcoming event. To book, please follow these simple steps:

Visit this website link: Cordis Auckland
Enter your check-in and check-out dates at the top of the page and hit "Search"
Select your room type and proceed to checkout. (The discount code has already been applied)

Schedule and Deadlines

EVENT SCHEDULE

Exhibitor Access and Set-up

Monday, 24 March | 6.30 am – 8.00 am

Conference and Exhibition

Monday, 24 March | 8.30 am – 4.35 pm
Tuesday, 25 March | 8.45 am – 3.20 pm

Cocktail Party

Monday, 24 March | 4.40 pm – 5.40 pm

Pack Down

Tuesday, 25 March | 3.30 pm – 5.00 pm

For a detailed agenda, please visit: https://www.hrleaders-symposium.com/agenda
*Agenda timings subject to change

IMPORTANT DEADLINES

Submission of Corporate profile and high-resolution logo

As soon as possible, if you haven’t already

Submission of Speaker Presentation (PPT), if applicable

28 February

Registration of passes

28 February

Submission of Advertisement File

3 March

Submission of AV equipment order

3 March

Receipt of marketing collaterals and exhibition displays sent to venue (Please use Hotel Delivery Label to mark your shipment)

20 – 21 March

Banner and Artwork Specifications

*Dependent on your package inclusions.

Pull-up Banner for Display (Sponsor to Provide)

maximum 850mmW x 2000mmH

Advertisement on conference workbook

Size: A4 – 210mm x 297mm, add 3mm bleed on sides

Full colour, high-resolution

PDF or AI format preferred

Prize Promotion Seat drop Materials (Sponsor to Provide)

1 x A4

Printing on both sides acceptable

Lead Capture Technology

We will be using the Ignite capture app, downloadable on any smart phone, to scan attendee badges. Please refer to the attached Lead Capture Guide (Attachment 7) for details. A week before the event, we will reach out with your unique access code. Please nominate the main contact person whose email address will be used to set-up your sponsor profile. This is email address where all leads will be sent to.

SPONSORSHIP & EXHIBITION DETAILS

SPONSORSHIP AND EXHIBITION DELIVERABLES

Please refer to your contract for the list of your entitlements.

EXHIBITION - CONFERENCE

Set-up & dismantling of stands (subject to change closer to conference dates)

Set-up: Monday, 24 March | 6.30 am – 8.00 am

Tear-down: Tuesday, 25 March | 3.30 pm – 5.00 pm

EXHIBITION SPACE DETAILS AND INCLUSION

Please refer to your contract for the number of exhibition spaces you signed up for. Each 3m x 2m exhibition space includes:

1 table (Please specify details if electing to remove table)

2 chairs

1 power connection socket

DELIVERIES AND SHIPMENTS OF MATERIALS

To send your materials to the hotel, please mark your shipment with the hotel delivery label.

Due to limited storage facilities for clients’ collateral and equipment, the hotel will only accept deliveries for events 2 days prior to the event start date unless special arrangements have been made with the organizers.